Tuesday, May 18, 2010
In Attendance: Brendan McCoy, Steve Mennill, Deirdre McQuillan, Mary Anne Thompson, Donna Lordon, Jenny Haysom, Brenda Lee, Geoff Murphy, Jim Steel, Anna Sundin, Peter Reinecke, Clive Doucet, Michael Jenkin, Marianne Keyes, Graham Deline, Gwen Gall, Isla Jordan, Kendall McQueen, Michaela Tokarski
Absent: Greg Strahl, John Calvert, Michael Dobbin, David Law,
Guests: Chris White, Community Cup Event
Agenda
Preliminary Items
1. Approval of Agenda, Minutes of April 20, 2010 board meeting
2. President’s Report
3. Welcome to new board members and election of OSCA Executive and identification of committee chairs
4. Role of OSCA Board Directors – David Law
5. Councillor’s Report
Decision Items
6. Joint All Candidates Meeting – October 7, 2010
7. OSCA’s share of hall rental for Lansdowne meeting
Information Items
8. Presentation of OSCA Volunteer Award to Robert Burr
9. Pictures to be taken of board members for website
10. Committee Reports
11. Other business and Adjournment
1. Approval of Agenda and Minutes
MOTION: Proposed by Graham Deline and seconded by Jim Steel that the Agenda be adopted with two changes – Item 4 replaced with an item on programming by Anna Sundin as David Law had to go out of town and with the addition of an item on the Capital Cup to the Agenda.
Motion carried
MOTION: Proposed by Jim Steel and seconded by Steve Mennill that the April 2010 OSCA minutes be adopted after Executive Director sends amended minutes electronically to the board.
Motion carried
2. President’s Report
Michael Jenkin welcomed everyone to the new 2010/11 OSCA board.
Michael will write a letter to Carleton University enquiring if they are willing to allow parking on campus during large events at Lansdowne Park.
3.Welcome to new board members and election of OSCA Executive and identification of committee chairs.
Motion:
Proposed by Brendan McCoy and seconded by Jim Steel that the following slate of candidates for OSCA Executive 2010/11 be elected:
EXECUTIVE:
President: Michael Jenkin
Vice President External: David Law
Treasurer: Steve Mennill
Secretary: Greg Strahl
Chair, Program: Anna Sundin
Motion carried
The following are the people who have volunteered to be committee chairs. Deirdre encouraged people to contact committee chairs if they want to sit on that committee.
COMMITTEES CHAIRS:
Program Anna Sundin
OSWATCH Brendan McCoy/Mohammad ad-Asad
Special Events Brenda Lee
ECOS
Finance Steve Mennill
Library Gwen Gall
OSCAR Mary Anne Thompson
FCA Representative Anna Sundin/David Law
Web Site John Calvert
4. Role of Programming at the Firehall – Anna Sundin
Anna outlined how programming is run at the Firehall. The building is owned and operated by the City, we have 2 full-time city staff and one part-time city staff. With city staff help OSCA funds all the programming at the centre and gets all the revenue. Anna emphasized that most of the revenue OSCA brings in is from programming. In 2009 OSCA had revenues of over $400,000 with 4,500 participants in programming, January 2010 to the present, revenues of $233,000 with 2,050 participants.
OSWATCH, ECOS and Special Events all generate their own money through fundraising or grants.
5. Councillor’s Report
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Clive Doucet spoke about the recent fires in the Glebe and in particular about the recent fire at Royal Bank which is thought to be arson.
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Lansdowne – design will be on show May 24 to 26 and goes to City Council June 22 and 23. Clive is visiting Millenium Park in Chicago which is similar to Lansdowne.
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Official opening of Firehall – OSCA is moving back into the building on Monday, June 21 and Clive suggests the official opening be Tuesday, June 29.
Decision Items
6. Joint All Candidates Meeting – October 7, 2010
Motion:
Proposed by Geoff Murphy and seconded by Graham Deline that OSCA participate in a joint All Candidates meeting with Glebe Community Association and Old Ottawa East Community Association. Up to $300.00 may be used to cover costs.
Motion carried.
7. OSCA’s share of Hall Rental for Lansdowne meeting
Motion:
Proposed by Brendan McCoy and seconded by Steve Mennill $260 be spent as OSCA’s share of a hall rental for a meeting on Lansdowne Park.
Motion carried
Information Items
8. Presentation of OSCA Volunteer Award to Robert Burr
Robert was not at the meeting.
9. Pictures to be taken of board members for website
Gwen Gall will ask board members to submit photos.
10. Committee Reports
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Website: Michael talked about the different types of information that should be submitted to either the website and the newspaper. He was the website being used to communicate immediate news, whereas the OSCAR would carry more stories etc.
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Special Events: Brenda told the meeting that $500 had been donated by OOSBA to buy a BBQ for OSCA.
Motion: proposed by Brenda Lee and seconded by Steve Mennill that $700 of the $2,000 made by Special Events last year be put aside for capital expenses for Special Events.
Motion Carried
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Library: will be reopening late August
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Program
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OSWatch: another meeting on Lansdowne traffic study will be held. OSWATCH will have a meeting on infill with planner Dana Collings
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OSCAR: deadline was Friday last
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FCA/CCC
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Finance: March financial statements show OSCA is higher in revenue and lower in expenses than budgeted.
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ECOS
9. Other Business and Adjournment
Chris White, organizer of Capital Cup asked that someone from OSCA attend the planning meeting on June 26 at 6:30 pm in the tent at Brewer Park. He reminded everyone to attend the event on June 27
Adjournment
Motion: proposed by Graham Deline and seconded by Geoff Murphy that the meeting be adjourned.
Motion carried
The meeting ended at 9:25 pm.