OSCA
BOARD MEETING
Tuesday, December 13, 2005
MINUTES
PRESENT: Deirdre McQuillan, Michael Jenkin, Jenny Haysom, Mary Anne Thompson, David Law, Ken Slemko, Dianne Caldbick, Lisa Drouillard, Ed Keyes, Mike Lascelles, Steve Mennill, Margaux Beland, Greg Strahl, Kevin Harper, Leo Doyle, Val MacIntosh, Carolyn Pullen, Stephen Haines,
REGRETS: Tom Lingard (CUSA), Clive Doucet, Michael Loewen, Gauri Sreenivasan, Brendan McCoy, Doug Mouser,
GUESTS:
AGENDA 1. Approval of Agenda, Minutes of November 15 board meeting
2. President's Report
Decisions 3. Resolution on Executive Director's Salary Review
4. Resolution on the Program Committee's request for funding
5. Business Arising from last Board meeting
6. OSCA Annual Budget
Information 7. Committee Reports
8. Councillor Doucet's Report
9. Volunteer of month
10. Other business and adjournment.
Action Minutes
1. Approval of Agenda and Minutes
MOTION: Proposed by Carolyn Pullen and seconded Jenny Haysom that the agenda be accepted
MOTION CARRIED
MOTION: proposed by Greg Strahl and seconded by Jenny Haysom that the Minutes of the November 15 board meeting be accepted.
MOTION CARRIED
2. President's Report
Michael Jenkin gave the report.
- the motion on Sunnyside Avenue traffic passed at the October board meeting was not communicated to city staff. A letter has now gone in.
- All Candidates Meeting - a meeting sponsored by all the community associations will be held on January 11 at the Glebe CC
DECISION ITEMS
3. Resolution on Executive Director's Salary Review
MOTION: Proposed by Carolyn Pullen and seconded by Jenny Haysom that:
The OSCA Executive Director's base salary be increased by 5% effective 1 September 2005 and that this salary be reviewed again on 1 September 2006, and annually thereafter, to determine whether further adjustments are required to reflect changes in comparable pay rates in similar organization and changes in the economy. The President was also asked to discuss with the Executive Director her current work load and if any ameliorative measures were required in that regard.
MOTION CARRIED
The treasurer was asked to pass this resolution on to the OSCA book keeper.
4. Resolution on the Program Committee's request for funding
Steve Mennill told the board that the $75,000 surplus from 2004/05 was indeed real.
Ed Keyes and Amy Bell, who sit on the program committee outlined that committee's request for funding as follows:
- Replace table in the pottery studio
- purchase a new pottery wheel
- purchase 8 chairs and 2 bookcases for the lounge
- replace preschool tables and chairs
- purchase recycling system for entrance
- pay for additional cleaning of kitchen and bathrooms
The budget for the above is $12,000 approximately.
They also asked for permission to investigate the possibility of OSCA moving to e-registration.
The remaining balance of the surplus will be held in the general account for Program Committee use.
MOTION: proposed by Ed Keyes and seconded by Carolyn Pullen that the OSCA program committee be given $12,000 of the $75,000 2004/05 surplus to purchase new items for the Firehall and the remaining $63,000 be set aside for program related capital expenditure. The Program Committee is to investigate e-registration and come back to the board with a proposal.
MOTION CARRIED
5. Business Arising from last Board meeting
There was none
6. OSCA Annual Budget
MOTION: proposed by Lisa Drouillard and seconded by Jenny Haysom that the 2005/06 OSCA budget be accepted with the addition of $1,000 for cleaning.
MOTION CARRIED
Steve Mennill will revise the budget.
INFORMATION ITEMS
4. Committee Reports
OSWATCH
- A SUBWAY is going in at Bank and Cameron - no zoning amendment required.
LIBRARY
No report.
ECOS - no report
Federation of Citizens' (FCA) Report
Stephen Haines says that traffic is increasingly becoming a problem and he asked for input from OSCA to pass on to FCA.
Program -
Special Events
- Sleigh Ride - Thursday, December 15, 6:30 - 8:30 pm
Finance -
OSCAR - Stephen Haines is now the OSCA representative.
Firehall Redevelopment -
Web Site - No report
5. Renovation Committee
- Open House New Design for Firehall - Thursday, December 15, 6:30 - 8:30 pm. There will be a party in February to for the public release of the final design.
8. Other Business
MOTION: proposed by Ed Keyes and seconded by Jenny Haysom that the meeting be adjourned.
MOTION CARRIED
The board adjourned to Patty's Pub for holiday drinks.