PRESENT: Brendan McCoy, Deirdre McQuillan, Clive Doucet, Lisa Drouillard, Mike Lascelles, Val MacIntosh, Steve Mennill, Stephen Haines, Patti Ryan, Jim Steel, Gayatri Jayaraman, Greg Strahl, Mike Lascelles, , Michael Jenkin, Kevin Harper

REGRETS: Michael Loewen, Ed Keyes, Pierre Gratton, Paul Paquet, Doug Mouser, Ken Slemko, David Law, Jason Parry, Mary Anne Thompson

GUESTS Osmel Maynes, CUSA

AGENDA 1. Approval of Agenda, Minutes of May 15 board meeting

2. President’s Report

3. Councillor Doucet’s report

DECISION ITEMS

4. OSCAR cheques – Steve Mennill

5 .Governance Presentation – David Law

6. OSCA Policies and Procedures

7. City Centre coalition

8. Insurance for Art in Windsor Park, Clambake and L’Amicale

9. OSCA keeping money for tree on Sunnyside Ave

10. Nominating Committee for 2007/08 board

INFORMATION ITEMS

9. Stragetic Plan

10. Greening the Firehall

11. Committee Reports

12. Other business and adjournment

1. Approval of Agenda and Minutes

MOTION: Proposed by Steve Mennill and seconded by Lisa Drouillard that the Agenda be accepted with the addition of an item on The City’s water quality program.

MOTION CARRIED

MOTION: proposed by Stephen Haines and and seconded by Mike Lascelles that the minutes be accepted.

Stephen Haines asked that the following comment by OSCAR Editor, Mary Anne Thompsom with regard to the OSCA Executive signing OSCAR cheques at the May meeting be noted: “This may have an adverse effect on the editor’s independence”.

MOTION CARRIED

2. President’s Report

Program Committee Chair – Amy Bell has resigned as chair for personal reasons and no other member of the committee is able to chair. Brendan McCoy volunteered.

MOTION: Proposed by Lisa Drouillard and seconded by Mike Lascelles that Brendan McCoy be appointed chair of the OSCA Program Committee to the end of the 2006/07 term.

MOTION CARRIED

Renovation Group – there have been 2 ad hoc meetings of this group to date. The membership now needs to be put in place.

We are now in the process of getting the design to get working drawings. This will not be in the 2008 budget. The City has to go through a tendering process to select the architects who wont be on staff until the end of September. A Class A estimate takes 6 months to develop.

Michael and Clive met with Aaron Burry on the funding side and the city is not interested in loaning money to OSCA. There should be some money from Heritage and some from the 50/50 Major Capital fund. The final cost will probably be $1.8 million which would include an elevator. City staff want to pitch the project as a one off special project.

MOTION: proposed by Steve Mennill and seconded by Stephen Haines that the following people will sit on the Firehall Renovation Committee: Michael Jenkin, Mike Lascelles, David Law, Brendan McCoy, Lisa Drouillard, Gayatri Jayaraman, Patti Ryan, Deirdre McQuillan and the following will deal with the Budget and City Council Strategy: Michael Jenkin, Steve Mennill, Mike Lascelles, David Law, Ken Slemko, Jim Steele.

MOTION CARRIED

Michael will send the above list to the city.

As this is the last board meeting until September, Michael reminded the board that the OSCA Executive will make any emergency decisions, but if an extraordinary decision needs to be made, it will be done through email to the entire board.

2. Councillor Doucet’s Report

Old Ottawa East has a group interested in having a sustainable community. ECOS might want to meet with this group.

LRT – Clive will be proposing the city have negotiations with Si9emens to reinstate the north/south rail line to complement the Mayor’s proposal.

DECISION ITEMS

4. OSCAR cheques, Steve Mennill

Steve Mennill told the meeting that the original proposal was to deal with OSCAR cheques the same way OSCA cheques were dealt with. The Editor had concerns that it might be inappropriate having OSCA board members signing OSCAR cheques.

So, because OSCAR has traditionally had its own bank account the suggestion is to keep this separate bank account within the OSCA umbrella and have OSCA board members sign. Two other principles should be adhered to: 1) the editor prepares a budget that is approved by the OSCA board, and 2) the editor can operate within this budget

MOTION: proposed by Steve Mennill and seconded by Mike Lascelles that the procedures and system for OSCAR cheque requisitions and signing be merged with those of OSCA, although separate books and bank account be maintained. The editorial independence of the OSCAR is not affected by this change in financial procedures.

MOTION CARRIED

INFORMATION ITEMS

5. Governance presentation – David Law

Deferred to September

6. OSCA Policies and Procedures

There have been a few instances in the last year where OSCA did not have a policy to deal with those situations. In one instance we used the City’s access to information policy.

MOTION: proposed by Lisa Drouillard and seconded by Gayatri Jayaraman that the program committee 1) examine City policies and adopt as a matter of course where appropriate and 2) areas where we need our own policies and come back to the board with a timetable to create those policies in order of priority.

MOTION CARRIED

7. City Centre Coalition

Stephen Haines wondered if OSCA would recommend that the City Centre Coalition apply for membership in the FCA. The board felt that it unnecessary to make this recommendation as CCC could apply for membership itself.

8. Insurance for Art in Windsor Park, Clambake and L’Amicale

MOTION: proposed by Greg Strahl and seconded by Brendan McCoy that OSCA will again cover both Art in Windsor Park and the Brighton Beach Clambake under its liability insurance.

MOTION CARRIED

The board agreed that it was not appropriate for a city-wide group such as L’Amicale to be covered under OSCA insurance.

Deirdre to come to either the September or October board meeting with a proposal on the criteria to be used for including OOS events under the OSCA liability insurance.

9. OSCA keeping money for tree on Sunnyside Ave

Pamela white has asked OSCA to hold in trust the monies that are being donated to buy the property on Sunnyside where the large oak tree stands. The board wants Ms. White to submit a written proposal as follows:

6.  

   1. What is the money to be used for

   2. The time period involved

   3. Who is the money to be disbursed to and under what circumstances

9.  

   10. Nominating Committee for 2007/08 board Library

MOTION: proposed by Brendan McCoy and seconded by Gayatri Jayaraman that

Mike Lascelles, Lisa Drouillard, Greg Strahl and Stephen Haines volunteered to be on this committee.

MOTION CARRIED

The board needs more females and more representatives from east of Bank Street.

9.  

   10. Strategic Plan

The board agreed to hold a joint board/program committee meeting on Tuesday, August 21 at 7:30 at the Firehall to review reports and plan next steps.

9.  

   10. Greening the Firehall

Mike Lascelles is working with Phillip Piazza to get a green renovated Firehall. City will ensure LEED certified on expansions over 5000 square feet. Mike would like to see the renovation be a LEED SILVER.

MOTION: proposed by Mike Lascelles and seconded by Lisa Drouillard that the renovation committee advocate for a LEED certified building at the next meeting with the project manager and architects.

MOTION CARRIED

Kevin Harper volunteered to help with this.

Program – it would be good to have at least another board member on the Program committee. After Four is full for 2007/08 with a waiting list.

Finance – Steve Mennill had a financial report to the end of May 31, 2007. (attached).

MOTION: proposed by Steve Mennill and seconded by Lisa Drouillard that $30,000 of the OSCAR surplus be invested in a one year term deposit.

MOTION CARRIED

OSCAR – Stephen Haines remains as the OSCAR representative

FCA REPORT

Special Events –Porch Sale is Saturday, September 8. Valerie MacIntosh, Michael and Deirdre McQuillan will meet to organize the advertising.

Firehall Fundraising

.

OSWATCH

Kevin Harper will meet with the city in October about what the city is calling the Area Traffic Plan which will be done in 2008.

ECOS – The Pansy Avenuet Festival gave $300 to ECOS

CUSA

Osmel Maynes who is VP External at CUSA attended the meeting. He would like to see more joint Carleton/OSCA events. Deirdre to send him information about the Porch Sale and OSCAR’s email address.

Web Site – it would be good to have a discussion site on Transit. We need to get volunteers involved to get the site updated.

Firehall Redevelopment –

14. Other Business

MOTION: proposed by Mike Lascelles and seconded by Stephen Haines that the meeting be adjourned.

MOTION CARRIED

The meeting was adjourned at 10:50 pm