PRESENT: Brendan McCoy, Deirdre McQuillanr, Clive Doucet, David Law, Lisa Drouillard, Mike Lascelles, Val MacIntosh, Jason Parry, Mary Anne Thompson, , Steve Mennill, Stephen Haines, Patti Ryan, Jim Steel, Gayatri Jayaraman, Greg Strahl, Mike Lascelles, Kevin Harper,

REGRETS: Michael Loewen, Ed Keyes, Michael Jenkin, Pierre Gratton, Paul Paquet, Doug Mouser, Ken Slemko,

GUESTS

AGENDA 1. Approval of Agenda, Minutes of April 17 board meeting

2. President’s Report

3. Councillor Doucet’s report

Decisions

4. OSCAR cheques – Steve Mennill

Information

5 .Governance Presentation – David Law

6. Ontario Proportional Repesentation Referendum – David Law

7. Rotary Playground – Brendan McCoy

8. Ccommittee Reports

9. Other business and adjournment

Action Minutes

1. Approval of Agenda and Minutes

MOTION: Proposed by Lisa Drouillard and seconded by Brendan McCoy that the Agenda be accepted with the addition of an item on the Tennis Club and an item on City Centre Coalition.

MOTION CARRIED

MOTION: proposed by Lisa Drouillard and and seconded by Brendan McCoy that the minutes be accepted.

MOTION CARRIED

2. President’s Report

Lisa Drouillard chaired the meeting as Michael Jenkin was in the Maritimes but he

left a President’s Report to be handed out to the board regarding latest developments on the Firehall renovation (attached).

Policies and Procedures – As we do not have the time to develop OSCA policies to cover all eventualities, the suggestion is this:

1. If we do not have an OSCA policy to deal with a situation, then we consider consulting City of Ottawa policies and procedures and unless they present specific difficulties for us, consider following those to resolve the issue.

2. We ask the program committee to review its policies and procedures and recommend to the Board a timetable for reviewing policies and procedures to determine what are the priority areas where OSCA needs to consider where to follow City policies or develop either its own or modified versions of the City policies.

To be approved in June, but was not discussed at the May meeting.

Tree Trimming – the councillor has written to Hydro Ottawa and asked for a meeting with senior management after he and the City Forester reviewed the work done on Glen and Hopewell avenues.

Firehall Redevelopment - David Law gave the synopsis which is that the redevelopment committee met and agreed to try to get the city engaged with a smaller, less expensive renovation for the Firehall. They asked the architects to do a plan that would cost $1.5 million approximately.. They brought this plan and a plan to finance it to the City. Met with Steve Kanellakos, Deputy City Manager and Aaron Burry, Parks and Recreation. The city agreed to take on the further design and definition of this project. Our shared goal is to have a fully developed design ready for tendering by the autumn of this year in preparation for the 2008 City budget cycle, including a financing strategy that could be presented to City Council. If passed in the budget, we could break ground in Spring 2008. This would get us about 80% of original plan.

Amy Bell, chair of the program committee, asked if this is what we should settle for given the high taxes that people play in this neighbourhood. She also asked if the community would be consulted on whether this is what they want or not. David said there would be public consultation between now and when the proposal goes to council. Amy wondered if fixing the east wall at basement level would be part of the renovation as there is always water in the studio when it rains.

A board member asked what would happen if there were cost overruns – would the City or OSCA have to pay.

3. Councillor Doucet’s Report

DECISION ITEMS

4. OSCAR cheques, Steve Mennill

Steve Mennill told the meeting that the original proposal was to deal with OSCAR cheques the same way OSCA cheques were dealt with. The Editor had concerns that it might be inappropriate having OSCA board members signing OSCAR cheques.

So, because OSCAR has traditionally had its own bank account the suggestion is to keep thisseparate bank account within the OSCA umbrella and have OSCA board members sign. Two other principles should be adhered to: 1) the editor prepares a budget that is approved by the OSCA board, and 2) the editor can operate within this budget

This item to be voted on at the June meeting.

INFORMATION ITEMS

5. Governance presentation – David Law

David Law will send the final proposal to the board with a motion to adopt at the June 19 board meeting.

6. Ontario Proportional Representation Referendum – David Law

There is to be a referendum in October to change to change the ridings. The new legislation will be in effect in 2011. OSCA should think about organizing a public forum with other organizations to give people information in order to make a choise. Paul Dewar will support the forum.

7. Rotary Playground –

The work on the Thank You Wall and Statue is starting soon. There has been more vandalism in the park. Call 311 to report grafetti.

8. Committee Reports

Library

Program –

Finance – Steve Mennill had a financial report to the end of April, 2007. We are $38,000 head of last year. Adult programs are way up. Revenues are down in Special Events and Membership. We need to look at developing some way of selling memberships through the web.

OSCAR – There will be a July/August issue this year for the first time. The deadline for submissions is June 15.

FCA REPORT – there will be an article in OSCAR on the traffic workshop held by the FCA.

Special Events –Next event is the BBQ & Concert in Brewer Park on June 21 – Deirdre circulated the sigh up sheet. The Porch Sale will be discussed at the June meeting.

Firehall Fundraising

Patti Ryan said plans are almost finalized for the May 26 Savour the Flavour.

OSWATCH

The next meeting is scheduled for May 24 from 7 to 9 pm at the Firehall

ECOS –

CUSA

Web Site

Firehall Redevelopment –

9 Tennis Club – David Law spoke to this. Membership at the club is static. Capacity exceeds demand. So the club would like to develop part of the property for another use. This new development would have to fit into the neighbourhood. Perhaps the City would be interested in buying the waterfront. There will have to be a neighbourhood forum. The club would replace the clubhouse with a year round facility with the money they make from the development.

10. City Centre Coalition

OSCA belongs to this organization by default. Stephen would really like to see this organization be a member of FCA or should OSCA withdraw from City Centre Coalition.

Before we make a decision, we need a detailed picture of how the City Centre Coalition makes decisions. This to be discussed in June.

7.Other Business

MOTION: proposed by Stephen Haines and seconded by Greg Strahl that the meeting be adjourned.

MOTION CARRIED

The meeting was adjourned at 9:27 pm