Old Ottawa South

MINUTES

PRESENT: Brendan McCoy, Deirdre McQuillan, Michael Jenkin, Mary Anne Thompson, Kevin Harper, Steve Mennill, , Michael Loewen, Ed Keyes, Doug Mouser, Stephen Haines, Clive Doucet, , Gayatri Jayaraman, , Patti Ryan, Jim Steel, Ken Slemko, Pierre Gratton, Paul Paquet, David Law,

REGRETS:, Lisa Drouillard, Greg Strahl, Mike Lascelles, Val MacIntosh, Jason Parry

GUESTS:

AGENDA 1. Approval of Agenda, Minutes of November 21 board meeting

2. President’s Report

3. Councillor Doucet’s report

Decisions 4. OSCA Executive Director and OSCAR Editor Salary Review

5. OSCA Budgets

6 .Resolution on Bank Signing for OSCA account and Firehall fund account

7. Bunker in Windsor Park

Information

8. Committee Reports, if any

9. Other business

Action Minutes

1. Approval of Agenda and Minutes

MOTION: Proposed by Jim Steele and seconded by Stephen Haines that the Agenda be adopted with the addition of a decision item on equipment purchase for programs.

MOTION CARRIED

MOTION: proposed by Brendan McCoy and seconded by Gayatri Jayaraman that the minutes of November 21 board meeting be approved with one change: Stephen Haines, not Stephan Harper

MOTION CARRIED

2. President’s Report

Canada Revenue Agency – OSCA wrote a letter asking for an expansion of the time. No reply has been received as yet.

LRT Resolution – there have been 2 ward meetings and another is planned for December 20 – the future of Ottawa’s transit system is a major topic.

City Budget - the first round will be in early January and the OSCA board may have to choose a position at the January board meeting.

3. Councillor Doucet’s Report

Councillor Doucet reported on how the vote on LRT went down at City Hall. He is very disappointed with the result and hopes that somehow the situation can still be saved.

DECISION ITEMS

4. OSCA Executive Director and OSCAR Editor salary review

It was agreed that the OSCAR Editor salary review be postponed until January in order to read the report she presented tonight.

MOTION: proposed by and seconded by that a standard increase of 2.5% plus 1% based on good performance be given to OSCA Executive Director starting September 1, 2006.

MOTION CARRIED

5. OSCA Budget

There was much discussion about the fact that Costs for adult programs needed to be reduced and that revenue from children’s programs should not be so high compared with costs, but in the end the majority voted to accept the budget as presented.

MOTION: proposed by Steve Mennill and seconded by David Law that the 2006/07 budget be accepted as presented.

MOTION CARRIED

Equipment Purchase

Ed Keyes, co-chair of OSCA Program committee requested that new gym equipment be purchased for use in the Tiny Tumblers and Junior Tumblers programs held at Hopewell School.

OSCA has been borrowing this equipment for the fall program. Payback period will be 2.5 years.

MOTION: proposed by Ed Keyes and seconded by Brendan McCoy that OSCA spend $4,000 on new Gym equipment for OSCA programs.

MOTION CARRIED

Beautification of the Firehall

Amy Bell, co-chair of OSCA Program committee asked that up to $15,000 be set aside a contingency budget to be dispensed in 2007 for Firehall improvements. A committee has been formed who will come back to the board with specifics for a motion on spending the money. OSCA has approximately $140,000 in reserves.

MOTION CARRIED

Board members are encouraged to make suggestions for improvements – Deirdre will email board to remind.

6. Bank Signing for OSCA and Firehall Fund

MOTION: proposed by Steve Mennill and seconded by Ken Slemko that the board approve the following financial signing authorities for 2006/07;

For the Ottawa South Community Association (OSCA), all withdrawals and transfers must be signed by any two of:

President (Michael Jenkin)

Secretary (Brendan McCoy)

Treasurer (Steve Mennill)

VP Internal (Mike Lascelles)

Program Committee chair or program committee chair representative on the board (Ed Keyes)

For the Old Ottawa South Firehall Redevelopment Fund, all withdrawals and transfers must be signed by any two of:

President (Michael Jenkin)

Secretary (Brendan McCoy)

Treasurer (Steve Mennill)

For the Ottawa South Community Association Review (OSCAR)

Editor (Mary Anne Thompson)

Treasurer (Steve Mennill)

Board representative for OSCAR (Stephen Haines)

6. Bunker in Windsor Park

OSCA had applied to the City for a 50/50 grant to install a cement bunker in Windsor Park to house OSCA’s snowblowers that are used to clean Windsor Rink.

The City agreed to give us the grant. Unfortunately, installing the large bunker would result in the loss of trees, bushes and the poster board in the park. Deirdre had asked the city to give her information on the sizes of both the large and small bunker and drawings of where they could be installed. This information will not be available until January so this item will be revisited at the January board meeting.

INFORMATION ITEMS

6. Committee Reports

Library

Program

OSCAR

FCA REPORT –

Special Events

Finance

OSWATCH

ECOS –

CUSA

Web Site

Firehall Redevelopment –

6. Other Business

Stephen Haines asked if the board wished him to continue attending meetings of the City Centre Coalition.

MOTION: proposed by Stephen Haines and seconded by Brendan McCoy that OSCA was interested in maintaining a member on the City Centre Coalition.

MOTION CARRIED

MOTION: proposed by Ed Keyes and seconded by Jim Steel that the meeting be adjourned.

MOTION CARRIED

Meeting adjourned at 9:25 pm