OSCA Board Meeting Draft Minutes

Tuesday, April 21, 2009

Present: Greg Strahl, Patti Ryan, Anna Sundin, Michael Jenkin, Michael Loewen, , Brenda Lee, Deirdre McQuillan, Kevin Harper, Mohammad al-Asad, David Law, Lisa Drouillard, Marianne Keyes (Carleton U.), John Calvert, Nerys Parry, Jim Steel, Michael Dobbin, Steve Mennill, Brendan McCoy

Regrets: Geoff Murphy, Jenny Haysom, Lai Ling Lee, Mary Anne Thompson (OSCAR), Val MacIntosh, Clive Doucet, Councillor

Guests: Larry Ostler, Bonnie Ostler

Agenda

Preliminary Items

1. Approval of Agenda, Minutes of March 17, 2009 board meeting
2. President’s Report
3. Councillor’s Report; 3a River Run

Decision Items

4. OSCA Membership – David Law
5. OSCA Nominating Committee – Greg Strahl
6. OSCA 2009 Budget – Steve Mennill
7. Advertising on OOS Website – John Calvert
8. Volunteer Awards – John Calvert

• 8a ECOS motion on application for grant
• 8b Motion to withdraw ECOS motion on Cistern
• 8c Motion on Rotary application for grant

Information Items

9. OSCA AGM
10. OSCA on the move
11. Other business and adjournment

Preliminary Items

1. Approval of Agenda and Minutes

• Motion: Proposed by Kevin Harper and seconded by Steve Mennill that the Agenda be accepted with the following additions:
• River Run
• 8a ECOS motion on application for grant
• 8b Motion to withdraw ECOS motion on Cistern
• Motion on Rotary application for grant
• Motion carried
• Motion: proposed by Lisa Drouillard and seconded by Kevin Harper that the March 17 minutes be accepted.
• Motion carried

2. President's Report

• Michael Jenkin gave the report.
• Firehall renovation: the City says it is not possible to do the cistern to collect rainwater. The renovation is going to tender in May and construction is scheduled to start at the end of June. The final interior finishes are being done now.
• Article in EMC on potential deficit for OSCA in 2009 – Michael is putting an article in OSCAR.

3. Councillor's Report

• Clive Doucet gave the board an update on the Lansdowne proposal. He has a problem on it being an unsolicited sole source proposal for a piece of extremely important land on the banks of the canal. He says the council vote on April 22 will be very close.
• 3a River Run: Larry OstlerThe run is now open for online registration.
• Have received over $2,000 sponsorship so the run will break even. The more registrants there are, the more profitable the fun will be for OSCA. Larry encouraged everyone and their children to sign up. He asked for volunteers and the board encouraged him to use the OSCA volunteer list and the OSCA website.
• Race kit pickup will take place at the Firehall on Thursday, June 11 and Saturday, June 13.

Decision Items

4. OSCA Membership

• David Law told the board the membership list is now complete. There are 431 members in good standing. He will email a copy to Deirdre.

5. OSCA Nominating Committee

• Greg Strahl said that 4 board members are not returning for the 2009/10 year. They are Patti Ryan, Lisa Drouillard, Valerie MacIntosh and Kevin Harper. There has been interest from 5 people but only one is a member in good standing. To ensure a balance on the board, people from east of Bank Street and females are encouraged to run. Greg asked everyone to have a look at the membership list and see if there are any likely candidates.
• Motion: proposed by Greg Strahl and seconded by Lisa Drouillard that OSCA endorse the slate of 16 (plus one other if Carol Lordon is still interested) for election at the May 5, 2009 AGM.
• Motion carried
• Michael Jenkin thanked the 4 people who were leaving the board for all their work.

6. OSCA 2009 Financial Statements and Budget

• Steve Mennill presented the year end financial for 2008.
• Motion: proposed by Steve Mennill and seconded by Lisa Drouillard that the board approve the Balance Sheet and Income Statements presented for 2008.
• Motion carried
• Motion: proposed by Steve Mennill and seconded by Kevin Harper that the 2009 Budget presented be approved with supervision expenses amended to $4,000.
• Motion carried

7. Advertising on OOS Website - John Calvert

• There was much discussion among board members as to whether or not OSCA have advertising on its website. The consensus was that this was not wanted at the present time.

8. Volunteer Awards - John Calvert

• Motion: Proposed by John Calvert and seconded by Kevin Harper that Gary Lum and David Bouse be the recipients of the 2009 OSCA Community Service Lifetime Award.
• Motion carried
• 8a Motion on ECOS Grant: Proposed by Nerys Parry and seconded by Lisa Drouillard that ECOS apply for a grant to do a feasibility study on a solar power generation system that could be put on the roof of the new addition to the Firehall.
• Motion carried
• 8b Motion on ECOS Motion: Proposed by Nerys Parry and seconded by Lisa Drouillard that the board withdraw its motion of February 17, 2009 to fundraise for a rainwater cistern for the renovated Firehall.
• Motion carried
• 8c Rotary Application for Grant - Motion: Proposed by Brendan McCoy and seconded by Nerys Parry that OSCA support the Rotary Club's application for a City of Ottawa Minor Capital Grant to renovate the water play area in Brewer Park.
• Motion carried

Information Items

9. OSCA AGM

• Will take place on Tuesday May 5 at 7:30 p.m. Committee chairs should have their annual reports to Deirdre by Wednesday, April 29.

10. Committee Reports

• Website – John Calvert meeting with staff on April 24 to discuss renovation of website.
• Firehall Redevelopment
• Special Events – Brenda Lee has agreed to head up the special events committee and Lisa Drouillard will head up firehall fundraising events.
• Library
• Program
• OSCAR –
• Finance
• OSWATCH
• FCA
• ECOS
• CUSA

11. Other Business and Adjournment

• Motion: Proposed by David Law and seconded by Brenda Lee that the meeting be adjourned.
• Motion carried
• The meeting was adjourned at 10:40 p.m.