Old Ottawa South

MINUTES

PRESENT, Deirdre McQuillan, Mary Anne Thompson, Greg Strahl, Anna Sundin, Michael Loewen, , Patti Ryan, Lisa Drouillard , John Calvert, Brendan McCoy, Jenny Haysom, Nerys Parry, David Law, Jim Steel

REGRETS: , Kevin Harper, Clive Doucet, Val MacIntosh, Jason Parry, Michael Dobbin, Steve Mennill, Michael Jenkin,

GUESTS: Blair Stein, Journalist from EMC

Ed Keyes, sitting in for Marianne Keyes

AGENDA 1. Approval of Agenda, Minutes of September 16, 2008 board meeting

2. President’s Report

DECISION ITEMS

2. Community Leadership Proposal

3. OSCA Membership

5. Finance Committee motion on OSCA’s commitment to Firehall Renovation

INFORMATION ITEMS

6. OSCA contact for Hopewell School

7. Councillor’s Report

8. Committee reports

9. Other business and adjournment

1. Approval of Agenda and Minutes

MOTION: Proposed by Greg Strahl and seconded by Jim Steel that the Agenda be accepted with the addition of 5A Nominations to the Board and 5B Community Forum on development proposal

MOTION CARRIED

MOTION: proposed by Jenny Haysom and seconded by Lisa Drouillard that the September 2008 minutes be accepted

MOTION CARRIED

2. President’s Report

Michael Jenkin was out of the country.

6. • Firehall Renovation – OSCA has promised $257,000 to the City for the renovation. There is a renovation committee meeting on Tuesday, October 28 at 7:30 pm at the Firehall to discuss how to lobby the city at budget time.

DECISION ITEMS

3. Community Leadership Proposal

An invitation was sent out to this group to attend the board meeting. There was no reply.

4. OSCA Membership

MOTION: proposed by David Law and seconded by Nerys Parry that the following policy be adopted by the OSCA board:

OSCA Membership Admission Policy

1. The Ottawa South Community Association (“the OSCA”) is committed to representing and serving the interests of the Old Ottawa South community.

2. To that end, the OSCA seeks the inclusion of the broadest and most diverse membership possible among eligible persons, pursuant to the OSCA By-laws.

3. Eligible persons shall be offered membership in good standing, for life, conditional upon

(a) their continued satisfaction of the By-law residency requirements; and

(b) their satisfaction of any admission fee requirement imposed by the OSCA Board.

4. OSCA shall establish a new Membership Registry.

5. OSCA shall, from among its Board appoint a Membership Director who shall, with a committee of other volunteers, form a Membership Committee responsible for promoting membership and maintaining the Membership Registry.

6. OSCA directs that its publications (The OSCAR, the OSCA website) shall continually publish a membership application form and such membership promotional information as directed by the Membership Committee.

7. Any eligible person aged 18 years or older, registered in an OSCA program or with a dependent child registered in an OSCA program, shall be offered lifetime membership in good standing without fee.

8. OSCA shall commit such other resources, as authorized by the Board, necessary to grow and sustain the membership.

9. The OSCA Board shall review, at least annually, the efforts and results of the membership drive and direct such changes to policy and practice as it sees necessary.

10. The OSCA Membership Committee shall submit a report on membership at every OSCA AGM.

MOTION CARRIED – 9 people in favour, 2 opposed

4. Finance Committee motion on OSCA’s financial commitment to the Firehall Renovation – deferred

5A. Nominations to the Board

There are 2 vacancies on the board and there were 5 applications. All 5 people were well qualified. The first 2 people who applied were chosen and the other 3 will be encouraged to apply in May.

MOTION: proposed by Greg Strahl and seconded by Lisa Drouillard that Brenda Lee and Lai Ling Lee be appointed to the OSCA board

MOTION CARRIED

5B, Community Forum on Development issues proposal

John Calvert says that 125 people have expressed interest in having more information about issues in the neighbourhood. John will speak with OSWATCH and will come back to the November OSCA Board meeting with a more concrete proposal.

INFORMATION ITEMS.

6. OSCA contact for Hopewell School

A delegation from OSCA met with the new principal and vice-principal of Hopewell School. There was a great exchange of information. Although flyers are no longer allowed to go out to students, they agreed that OSCA could put information in the newsletter that goes out to parents every month. Patti Ryan has agreed to be the contact person.

7. Councillor’s Report

Clive Doucet was unable to attend the meeting.

Committee Reports

Firehall Redevelopment – Next meeting October 28, 7:30 pm at the Firehall

Special Events Lisa Drouillard said Savour the Flavour, Spanish Revival is on for November 1. Ticket sales are good but more volunteers are needed. Deirdre is to send out another call for volunteers.

Library – Jenny Haysom is attending a meeting of the library board on October 24.

Program - one of the priorities for this year is finding space to use during renovations and deciding what programs can be run. Another is to find a home for the Windsor Park snowblowers.

Finance – Steven Mennill was unable to attend the meeting.

OSCAR - Mary Anne said there are 2 areas that need people to deliver OSCAR.

OSWATCH - the neighbourhood group hoping to kickstart a Community Development Plan will meet in November. John Calvert wondered if there was interest at OSCA to hire a student to note and research possible heritage properties in the neighbourhood.

FCA - Anna Sundin will attend the next meeting.

ECOS – Nerys Parry told the meeting that Mike Lascelles is very interested in fundraising for a cistern system for the renovated Firehall.

- Living Lightly at the Mayfair November 16.

CUSA

Web Site –

8.Other Business

MOTION: proposed by Nerys Parry and seconded by Greg Strahl that the meeting be adjourned.

MOTION CARRIED

The meeting was adjourned at 9:30 pm .