OSCA Board Meeting Draft Minutes

Tuesday, December 16, 2008

Present: Deirdre McQuillan, Mary Anne Thompson, Anna Sundin, Michael Loewen, Patti Ryan, John Calvert, Brendan McCoy, Jenny Haysom, David Law, Kevin Harper, Clive Doucet, Steve Mennill, Michael Jenkin, Geoff Murphy, Brenda Lee, Greg Strahl, Lisa Drouillard , Nerys Parry, Jim Steel, Lai Ling Lee

Regrets: Val MacIntosh, Michael Dobbin

Guests: Missy Fraser, Brian Tansy, Marianne Keyes (Carleton U.), Chris Solar (OSWATCH)

Agenda

Preliminary Items

1. Approval of Agenda, Minutes of June 16, 2009 board meeting
2. President's Report

Decision Items

3. Communication on listservs
4. OSCA Website Proposal – John Calvert
5. OSCA Initiative for Heritage Properties in OOS – John Calvert

Information Items

6. Councillor’s Report
7. Committee Reports
8. Other Business and Adjournment

Preliminary Items

1. Approval of Agenda and Minutes

• Motion: Proposed by Kevin Harper and seconded by Jim Steel that the Agenda be accepted with the addition of:
• an item on communication through OSWATCH listserv.
• Motion carried
• Motion: Proposed by Anna Sundin and seconded by Greg Strahl that the November 2008 OSCA minutes be accepted.
• Motion carried

2. President's Report

• Michael Jenkin gave the report.
• Michael thanked Clive Doucet and all the city councillors who voted for the $2.9 million firehall funding. He also thanked everyone who had been involved in getting the funding. The board thanked Michael for always keeping the project alive and working hard to see it funded.
• Clive Doucet also thanked everyone involved and said he was very happy he was able to do the job. It is a great legacy for Old Ottawa South.

Decision Items

3. Communication on listservs

• Missy Fraser attended the board meeting asking the board to consider creating a code of conduct for committee email listservs.
• Motion: Proposed by David Law and seconded by Greg Strahl that OSCA direct Michael Jenkin, Anna Sundin and David Law to examine the issue of decorum, conduct, meeting and communication management and to report back to the Board, if possible by January 2009, with their findings and recommendations.
• Motion carried

4. OSCA Website Proposal

• Jason Parry has resigned from the board due to family and job commitments. Michael thanked him for all his work. The OSCA website needs to be renovated and John Calvert has volunteered to chair this project and will report back to the board.

5. OSCA Initiative for Heritage Properties in OOS – John Calvert

• Motion: Proposed by John Calvert and seconded by Nerys Parry. Moved that the board endorse the OSHP Heritage Survey project as outlined in the goals and objectives below:
• Goals: Up-to-date survey of heritage features in Old Ottawa South.
• Up-to-date understanding of the heritage value of the neighbourhood as a whole.
• Involve the community in the identification and articulation of the heritage value of Old Ottawa South.
• Create a reliable information resource that can serve as evidence for decision-making about the urban environment of Old Ottawa South Objectives.
• To identify buildings and public spaces that individually or as a group (or streetscape) contribute to the historic character of Old Ottawa South (survey).
• To document the history of a sub-set of these properties and the contributions that they make to the historic character of Old Ottawa South (documentation and analysis.)
• To present the information and analysis in a written report to the community and the city heritage planning group. We are partnering with or endorsed by several well established heritage organizations and professionals in Ottawa, including:
• Heritage Ottawa (www.heritageottawa.org); Julie Harris, Heritage Consultant, Contentworks (www.contentworks.ca); and Prof Herb Stovel, Coordinator, Heritage Conservation Programme, Carleton University (http://www.carleton.ca/cdnstudies/faculty_staff/faculty/stovel.html).
• We are planning to apply for funding under the City of Ottawa Heritage Project grant program (http://ottawa.ca/residents/heritage/funding/index_en.html).
• We will also be applying to other funding sources and in kind partners.
• Motion withdrawn. John to bring motion back to January 2009 board meeting.

Information Items

6. Councillor’s Report

7. Committee Reports

• Firehall Redevelopment
• Special Events
• Library - funding for renovating Sunnyside branch was in the City budget.
• Program
• Finance - Steven Mennill had financial reports to November 31, 2009. When the fiscal year was changed from August 31 to December 31 an error was made accruing some programming revenue into 2008 when it should have been accrued to 2009.
• Term deposits will have to be liquidated to give the City OSCA money for the Firehall renovation. There will be no penalty on the principal. Timing of the contribution will have to be negotiated to avoid having penalties on the GICs.
• Steve asked committees to bring budgets for 2009 to the January board meeting.
• OSWATCH - Kevin Harper said there was no funding for the Community Development Project in the City budget this year. There is an OSWATCH meeting on Thursday, December 18 to discuss Shoppers Drug Mart. The City will deal with this issue on January 13, 2009 and Kevin is stepping down as chair of OSWATCH at that time.
• FCA
• ECOS
• CUSA
• Website

8. Other Business and Adjournment

• The meeting was adjourned at 9:10 pm.