OSCA Document Archive

Board Minutes 2011-06-21

Tuesday, June 21 , 2011

In Attendance: Steve Mennill, Deirdre McQuillan, Michael Jenkin, Isla Jordan, David Chernushenko, Kendall McQueen, Michaela Tokarski,  Mike Lascelles, Anna Sundin, Greg Zador, Gwen Gall, Valerie MacIntosh, Milicia Nauman, Brendan McCoy, Lisa Drouillard, Mary Anne Thompson,  Graham Deline,  Marianne Keyes,

Absent: David Law,  Greg Strahl,

Guests: Mary Martel Cantelon, Winnie Pietrykowski, John Callan, Greg Reilly, Kathy Krywicki

Agenda

1.     Approval of Agenda, Minutes of May 17, 2011 board meeting

2.      President’s Report

3.     Councillor Chernushenko’s Report

4.     OSCA Program Committee presentation on Cardio Room

5.      OSCA/City partnership

6.     OSCA representative on OCDSB committee on space issues

7.     OSCA support for Canal Footbridge

8.     Old Ottawa East Community Development Plan

9.     Firehall Garden renovation

10.  Caribbean Night – financial results

11.  Surplus on Special Events going to committees such as OSWATCH

12.   OSCA Program Committee

13.  Police checks – new rules

14.  OSCA strategic planning session – to do list, Lisa Drouillard

15.  Unveiling of artwork at the Firehall – Tuesday, September 13 at 6:30 pm

16.  Committee Reports

17.  Other Business and Adjournment

Preliminary Items

1. Approval of Agenda and Minutes

MOTION:

Proposed by Michaela Tokarski  and seconded by Lisa Drouillard that the Agenda be adopted.

Motion carried

MOTION:

Proposed by Greg Zador and seconded by Mike Lascelles that the minutes of May, 2011 meeting be adopted with the changes suggested by Michael Jenkin.

Motion carried

2. President’s Report 

Recycling in City parks – Michael heard back from Dan Chenier saying that there was no budget for recycling in parks.

3. Councillor Chernushenko’s Report 

- Bank Street reconstruction – bus use is down and construction is on schedule

- Canal footbridge – David is supportive

- Lansdowne – the Friends of Lansdowne court case has begun.

- Brewer Park crime issues – youth are being swarmed by known criminals in the park after dark.

- Construction on the sewer on Cameron Avenue from Leonard to Bronson.

- David planning a visioning exercise in September for development on Bank Street

Decision Items 

4. OSCA Program Committee presentation on Cardio Room 

Anna Sundin introduced the consultant the program committee hired, Brenda Ross who is the weight room coordinator with the  Greenboro Community Association.  An information package was sent out to the board the week before.

MOTION: proposed by Anna Sundin and seconded by Graham Deline  that the OSCA board accepts the Program Committee proposal for a Fitness Cardio Room at the Firehall using the $100,000 the board has set aside for the project.

MOTION CARRIED

The board asked that 2 other bids on the equipment be sought and reported back to the September Board meeting.

5. OSCA/City Partnership (in camera)

MOTION: proposed by Steve Mennill and seconded by Greg Zador that the board adopt the recommendations of the committee.

Motion Carried 

6. OSCA representative on OCDSB committee on space issues

The board agreed Jenny Haysom would represent OSCA on this committee.  If the board needs to take a position on this space issue, it can be done by email motion.

7. OSCA support for Canal Footbridge

Mike Lascelles drafted a letter from OSCA to the City outlining some improvements that could be made to the bridge.

MOTION: proposed by Mike Lascelles and seconded by Greg Zador that the letter of support outlining some improvements that could be made to the bridge be sent to Colin Simpson at the City.

Motion Carried

8.  Firehall Garden

Deirdre got an estimate of $1,775 + HST to renovate the original garden at the Firehall ( we have a gift certificate from the building for $400).

MOTION: proposed by Mike Lascelles and seconded by Lisa Drouillard that OSCA pay $1,375 + HST from the Firehall Fund to have the Firehall garden renovated.

Motion Carried

9. Caribbean Night and Surplus on OSCA Special Events

After OSCA’s percentage is taken off the revenue, there was a loss of $727.78 – leaving OSCA $282.

MOTION: proposed by Graham Deline and seconded by Gwen Gall that OSCA donate $280 to Friends of Lansdowne.

Motion Carried – the president voted in favour of the motion to break a tie vote.  Greg Zador voted against the motion.

Decision on special event surplus deferred to September board meeting.

Information Items

10. Old Ottawa East Community Development Plan

11. OSCA Program Committee

Most summer camps are full.  Offering many fitness programs this summer.

12. Police checks – new rules

13. OSCA Strategic Planning session – to do list, Lisa Drouillard

The most important thing to do now is create a job description for OSCA Executive Director.

14.  Unveiling of artwork at the Firehall

- Tuesday, September 13, at 6:30 pm

15. Committee Reports

• Website:

• Special Events – Possible events -  A Mad Men party in November, Havana Night in January, Concert series in the winter.  The other events we usually have will continue – Porch Sale,  Fall Fest, Christmas Movies, Fall Craft Fair, Spring Craft Fair, Winter Carnival.

• Library:

• OSWatch:  there were no concessions at the OMB on Lansdowne.

• OSCAR –

• FCA – Isla and Anna attended the AGM.  One of the speakers was a land use planner who reminded CA’s to let developers know when they think they have done a good job.

• Finance –  at this stage of the year we have a good surplus

• ECOS  -

16.  Other business and Adjournment

MOTION: proposed by Mike Lascelles and seconded by Graham Deline  that the meeting be adjourned.

Motion carried

The meeting ended at 10:20 pm