Draft Minutes of OSCA Annual General Meeting
Tuesday, May 4, 2010
Southminster Church, Ladies' Parlour
Agenda
1. Welcome and Approval of Agenda
2. Approval of 2009 AGM Minutes
3. President's Report
4. Councillor Doucet's Report
5. Treasurer's Report
6. Committee Reports
7. Election of 2010/11 OSCA Board of Directors
8. Other business
9. Adjournment of AGM
10. Wine and Cheese Reception
1. Welcome and Approval of Agenda
Michael Jenkin welcomed people to the Annual General Meeting.
Motion: proposed by Graham Deline and seconded by Marilyn Mulenski that the Agenda be accepted.
Motion carried
2. Approval of 2009 AGM Minutes
Motion: proposed by David Law and seconded by Brenda Lee that the 2009 AGM Minutes be accepted.
Motion carried
3. President's Report
Michael Jenkin highlighted aspects of his written report. He told the meeting it was his 8th annual report as President. It has been a great year for the neighbourhood with both the community centre and the library undergoing extensive renovations and the City has launched the Sunnyside traffic study.
The retail community on Bank Street is making significant progress - a replacement for Fresh Fruit store and a number of new speciality shops and eating places will open shortly.
Despite being out of the Firehall we managed to maintain a high level of community programming and events. Thanks to Southminster Church and its staff for being so accommodating.
As we grow as an organization we need to pay increasing attention to how we manage and govern ourselves as a community organization. The City will want us to enter into a more formal arrangement this coming year in terms of how we manage recreational programming and what the respective roles of the City and OSCA will be in delivering those programs.
Development of Lansdowne Park will impact our community - traffic and impact on merchants will be concerns.
Thanks to retiring board members Mohammad al-Asad, Jenny Haysom, Michael Loewen, Anne Marie Crobett and Nerys Parry for all their hard work.
Thanks to OSCA and City staff, Cathie Buchanan, Dinos Dafniotis and Deirdre McQuillan and to our partners in the City's Parks, Recreation and Cultural Services Branch. Thanks too to you, the residents of Old Ottawa South, for your support and participation over this very productive year.
4. Councillor Doucet's Report
- Sunnyside Traffic Study is underway
- 71 Hopewell triplex - there was a very productive meeting between residents and the developer
5. Treasurer's Report
The report was presented by Steve Mennill for OSCA's 3 accounts, OSCA, Firehall Fund and OSCAR.
The association is solvent and in a strong financial position with over $600,000 in total assets as the end of December, 2010. Much of this amount has been committed to support the renovation of the Firehall.
The association has now made a contribution of $357,500 to the City of Ottawa in March 2010 for the Firehall renovation, comprised of:
- All of the Firehall Redevelopment Fund: $242,000
- $30,000 form OSCAR reserves
- $85,500 from OSCA's reserves
Motion: proposed by Geoff Murphy and seconded by Anna Cuylits that the year end Income Statement and Balance Sheet for the year ended December 31, 2009 be approved.
Motion carried
Budget for 2010
The Board of Directors adopted a breakeven budget for 2010 with $403,000 in revenues and slightly over $402,000 in expenses. These figures reflect the reduced level of program activity for the first half of 2010 until the renovated Firehall is available for use.
The Treasurer thanked Susanne Ledbetter, OSCA's book-keeper for doing a wonderful job and also thanked staff and the financial committee.
6. Committee Reports
Program Committee:
Chair Anna Sundin gave the report.
Our clients stayed with us through our time at Southminster United Chruch - thanks to the church for being so accommodating.
We were able to use Hopewell Gym for some of our summer camps in 2009.
Our Program Coordinator, Dinos Dafniotis, returned in October after a year at Glebe Community Centre.
We are now planning our return to the renovated and expanded Firehall with a new lineup of exciting program offerings for the members of our community.
Thanks to staff and volunteers - the committee is always looking for your input.
Special Events Committee:
Brenda Lee gave the report.
There were many great events last year including the Farewell to the Firehall, OSCA Porch Sale, Fall Fest, OSCA Christmas Movies at the Mayfair and the Winter Carnival - all of which were a resounding success.
We are planning a Grand Reopening Celebration sometime in the Fall. As always, this committee is very very welcoming of new members, volunteers or ideal for future events. Contact Brenda Lee at: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
OSWatch Committee:
Mohammad al-Asad and Brendan McCoy were the chairs for the past year.
- worked on institutionalizing OSWatch with regular meetings and minutes taken to document all activities.
- 2 meetings have been held to discuss developments along the OOS stretch of Bank Street
- a Community Design Plan (CDP) has been requested from the City of Ottawa for OOS. We are still in the queue after 2 years.
- Lansdowne Park - much energy has been concentrated on this proposed project.
- OSWatch will meet on the first Tuesday of every month at the Firehall.
OSCAR
The editor, Mary Anne Thompson, gave the report.
Thanks to advertisers, writers, photographers, distributors and readers. Also thanks to Chris Solar, OSCA webmaster who places the OSCAR on the OSCA website and archives the previous issues. Thanks to staff members, Advertising Manager, Gayle Weitzman, Distribution Manager, Larry Ostler and Bookkeeper, Susanne Ledbetter.
Web/IT Committee
John Calvert gave the report. He thanked Webmaster Chris Solar and Web Editor Gwen Gall and other committee volunteers including Kathy Krywicki and James Hunter for their work on launching the new website.
Also thanks to outgoing long time webmaster Robert Burr, who served for 10 years.
ECOS
Co-Chair Nerys Parry gave the report.
OSCA is dedicated to being the 'greenest' community association in Ottawa. In 2009 OSCA focused attention on green additions for the Firehall, including accommodating a potential solar energy demonstration project led by Roger Peters.
Annual Windsor Park cleanups continued.
A new community group initiated several tree plantings along Bronson Place. This group is now working to protect the small area of wetland on this strip of land.
ECOS needs a new chair as both Nerys Parry and Michael Loewen are stepping down as chairs.
Friends of Sunnyside Library Committee
Jenny Haysom gave the report.
On June 5th [2009] the Ottawa Public Library (OPL) announced they had a grant of $1,275,000 to improve the function of the building. The work is now undersay and should be finished by the end of August.
Friends of Sunnyside Library will be donating funds for fixtures and furnishings and have commissioned 2 artworks.
Nomination Committee
Four people have retired from the board. Although there were sufficient people interested in joining the 2010/11 board, only those with OSCA memberships of 3 months or longer are eligible.
7. Presentation of OSCA's Lifetime Achievement Award
Robert Burr was unable to attend the meeting.
8. Election of 2008/09 OSCA Board of Directors
The following was the slate of nominees for election to the board. (* denotes new member)
John Calvert
*Graham Deline
Michael Dobbin
*Gwen Gall
Michael Jenkin
*Isla Jordan
David Law
Brenda Lee
Donna Lordon
Brendan McCoy
*Kendall McQueen
Steve Mennill
Geoff Murphy
Peter Reinecke
Jim Steel
Greg Strahl
Anna Sundin
Michaela Tokarski
Motion: proposed by Jenny Haysom and seconded by Nerys Parry that the nominations be closed and the slate put to a vote.
Motion carried
The slate of candidates was elected.
9. Other Business Adjournment/Reception
Motion: proposed by Nerys Parry and seconded by Geoff Murphy that the OSCA AGM be adjourned.
Motion carried