OSCA Document Archive

Board Minutes 2012-06-19

       OSCA Board Meeting Minutes

Tuesday, June 19th , 2012

InAttendance:   Michael Jenkin, Steve Mennill, Deirdre McQuillan, Ian Beck-MacNeil, Linda Hancock, Guy Souliere, Emilie Taman, Don Westwood , Greg Zador , Graham Deline, Sarah Fraser, Isla Jordan, Valerie MacIntosh, Christy Savage

Absent:   Kendall McQueen, Gwen Gall, Michaela Tokarski, Katie Black, Mike Lascelles, Muthanna Subbaiah

Guests:   David Chernushenko, Gail Stewart

Agenda

1.  Approval of Agenda & Minutes of April 17, 2012 Board meeting

2.  President’s Report

3.  Councillor Chernushenko’s Report

4.  Appoint chair of Special Events Committee

5.  Partnership agreement with the City

6 .  OSCA Strategic Plan – postponed to September board meeting

7 .  Committee Reports

8 . Other Business and Adjournment

INFORMATION ITEMS

1.        Approval of Agenda and Minutes 

MOTION on agenda:  

Proposed by Don Westwood and seconded by Graham Deline that the agenda be adopted.

Motion carried

MOTION on April 2012 minutes

Proposed by Linda Hancock and seconded by Valerie MacIntosh that the minutes of the May 22 , 2012 board meeting be adopted as tabled.

Motion carried

2.        President's Report

-           Michael Jenkin and Steve Mennill met with OSCA’s new Executive Director Christy Savage and gave her a long list of things to do.  There will be a preliminary assessment of her performance against these assignments in October.   The President will circulate to Board members a brief summary of the main tasks.

-           Michael thanked Deirdre, on behalf of the board, for her 22 years of dedication and service to The Firehall and OSCA. In honour of her contribution she was presented with a painting of the Firehall and a gift certificate to one free course per program session for life.

3.        Councillor Chernushenko’s Report

-           Community Cup soccer tournament: asked for a volunteer to be honorary coach

-           Farmers Market: there have been some complaints from neighbours and David is trying a new parking and traffic plan starting this Sunday, June 24 .

-           Emerald Ash Borer:  the infestation has come on much f aster than originally thought but t here are a limited number of arborists in Ottawa.  City should let communities know before the trees are felled.

-           Townhouses along River/507 Riverdale:   A tenants’ circle has been formed at 507 Riverdale to empower people to do report problems in the building.  David did a safety walk with the police etc.

-           The point was made to the Councilor that garbage bins in Brewer and Windsor Parks are insufficient and they are not emptied frequently enough.  The Councilor agreed to look into the situation. 

-           Capital Ward Walk: David has organized a walk between the Br ighton Oak sit e at Brighton Beach and the sculptu re at Carleton University – 9:30 am on June 24.

-           BIA: there are a few landlords lobbying their tenants not to join.  West Coast Video Building – no change in the status

DECISION ITEMS

4.        Appoint chair of Special Events Committee

Michaela Tokarski and Kendall McQueen have agreed to sit on this committee.  Brenda Lee has agreed to chair the Fall Fest, Christmas Event, Fall Craft Fair and Art in Windsor Park next spring . 

Guy Souliere agreed to join the committee and co-chair with another as soon as someone is found and appointed .  Committee will meet in mid-July and pick dates for Fall Programs which can go into the Fall Program Brochure.   Next year is OSCA’s 35th anniversary and there could be a large community event to celebrate that.

5.        Partnership Agreement with the City

Michael suggested this committee meet the week before the September Board meeting to discuss tactics for the fall, experience with City cuts at the Firehall and any response we receive by that time from the City to our comments on the draft Partnership Agreement from last March .

6.        OSCA Strategic Plan

This committee will meet during the summer and report back at the September board meeting.

7 .  Committee Reports

Program Committee

- This committee met June 7.

- Emilie wrote to Don Mason at the City to enquire about the City running after school kids hockey in Brewer Park.

- After Four Registration – there were 4 siblings on the waitlist and committee agreed to accept them into the program.

 - Planning an online survey for the fall

-Interested in recent Census results re: Old Ottawa South. Steve will send 2006 Census to B oard.

- Cardio Room – need to advertise it and survey the community

- Program committee discussed possibility of increasing OSCA’s admin fee which covers administrative costs and e-register costs to run programs, due to increased administrative costs and staff wage increases. Steve noted that this is not necessary given the approved Budget and thefact that revenues are very robust this year. Program committee will look into the possibility for next year.

Special Events

June 17 in Windsor Park – an Art Show, BBQ and concert was a wonderful event.  It just about broke even which is good for a first time event .

Treasurer’s Report

- Steve Mennill handed out the comparative income statement to April 30, 2012. He also handed out a project income summary.

- The auditor will have a draft report in July and a final report for the September board. The Finance committee will meet over the summer or early September to consider the report.

OSWatch – Graham Deline gave the report

-           Mary Martel-Cantelon and Graham Deline have agreed to be co-chairs.

-           Infill - Don Westwood will lead a group to look at the Infill Study.

-           1115 Bronson Place – dispute regarding the property line between this property and the abutting property that is proposed for redevelopment.

-           Lansdowne Park Parking and Traffic – Winnie Pietrykowski reported on the Traffic Advisory Committee meeting. City will install traffic counters in the next few weeks on Riverdale and Sunnyside.

FCA – Isla Jordan attended the FCA AGM.

CCC – Presently all information comes to Brendan McCoy – a new board member will have to take this over

ECOS – Guy Souliere said the new Community Garden starts up Saturday, June 23.

-           The bridge connecting Brewer Park and Carleton University will be repaired.

-           Hoping to set up Old Ottawa South as an ecozone

Website – no report

12. Other business and Adjournment

- The president of CUSA (Carleton U.) would like to nominate a CUSA representative to the OSCA board.

- Board members suggested that committee reports be circulated with the Agenda in the hope that board meetings could be shorter.

- Sarah Fraser offered to propose a change to the format of the agenda.

MOTION : proposed by Graham Deline and seconded by Guy Souliere that the meeting be adjourned.

Motion carried

The meeting ended at 9:45 pm.