OSCA Document Archive Meeting Minutes Board Minutes 2012-05-22
OSCA Document Archive
Board Minutes 2012-05-22
- Details
- Last Updated on Tuesday, 05 February 2013 19:59
- Written by Executive Director
OSCA Board Meeting Minutes
Tuesday, May 22 , 2012
In Attendance: Michael Jenkin, Mike Lascelles, Michaela Tokarski, Steve Mennill, Deirdre McQuillan, Ian Beck-MacNeil, Katie Black, Linda Hancock, Guy Souliere, Muthanna Subbaiah, Emilie Taman, Don Westwood
Absent: Kendall McQueen, Greg Zador, Graham Deline, Sarah Fraser, Gwen Gall, Valerie MacIntosh, Isla Jordan
Guests: David Chernushenko, Webmaster, Chris Solar (for Web Editor Gwen Gall).
Agenda
1. Approval of Agenda, Minutes of April 17, 2012 Board meeting.
2. President’s Report and welcome to new members
3. Councillor Chernushenko’s Report
4. Election of OSCA Executive, appointment of committee chairs/members
5. After Four task group recommendations
6. Partnership agreement with the city
7. OSCAR Editor Search
8. OSCA Strategic Plan to do list
9. Committee Reports
10. Other Business and Adjournment
- 1. Approval of Agenda and Minutes
MOTION on agenda:
Proposed by Michaela Tokarski and seconded by Mike Lascelles that the agenda be adopted.
Motion carried
MOTION on April 2012 minutes:
Proposed by Mike Lascelles and seconded by Steve Mennill that the minutes of the April 17, 2012 Board meeting be adopted as tabled.
Motion carried
- 2. PRESIDENT’S REPORT
- Partnership Agreement – Leo Morrissette told Michael that the city is looking at OSCA’s comments.
- Centre Director Cathie Buchanan – the City has done a reallocation of staff and starting June 1 Cathie Buchanan will be Centre Director for both Old Ottawa South and Glebe. This is a big reduction in City staff at the centre and cause for some concern.
- Michael welcomed new board members and asked them to read the package and get back to him with any questions they may have.
- 3. Councillor Chernushenko’s Report
- Told the board he attends most board meetings or sends Pierre Sadik in his place.
- Lansdowne transit Advisory Committee (LTAC) – immediate concern is construction traffic.
- Sponsorship of Parks and Recreation facilities – this is a proposal by the City that David does not agree with.
- Farmers Market a success although some residents are concerned with increased parking on their streets.
- Community Garden – now going to be closer to Westboro Academy than the pool
- Emerald Ash Borer – City will try to revive any trees that are not too far gone.
- Sunnyside Village/Old Ottawa South BIA meeting took place. 37 people attended and everyone except one person was in favour of forming a BIA.
- Security walk of Brewer Park – going to remove bollards at entrances so emergency vehicles can access the park.
DECISION ITEMS
- Election of OSCA Executive, appointment of committee chairs/members
MOTION: proposed by Mike Lascelles and seconded by Katie Black that the following board members form the OSCA Executive :
Michael Jenkin – President
Linda Hancock – Vice-President
Michaela Tokarski – Secretary
Steve Mennill, Treasurer
Ian Beck MacNeil/Emilie Taman, co-chairs, Program Committee
Motion Carried
Finance Committee: Steve Mennill (Chair), Muthanna Subbaiah, Colin Beattie, Linda Hancock, Michael Jenkin, Michaela Tokarski
Program Committee: Emilie Taman/Ian Beck-MacNeil (co-chairs), Sarah Fraser, Katie Black, Linda Hancock
OSWATCH: Graham Deline/ (co-chairs), Gwen Gall, Don Westwood, Muthanna Subbaiah
ECOS: Mike Lascelles/Sarah Fraser (co-chairs), Greg Zador, Guy Souliere, Mike Loewen
IT/WEB Committee: Gwen Gall (Chair), Marc Rand, Chris Solar (Webmaster)
Special Events Committee: Chair TBA, Kendall McQueen, Brenda Lee only doing specific events), Michaela Tokarski
Partnership Agreement Working Group: Michael Jenkin (chair), Linda Hancock, Steve Mennill, Emilie Taman, Katie Black
Strategic Plan Working Group: Linda Hancock (Chair), Michaela Tokarski, Guy Souliere, Ian Beck-MacNeil, Katie Balck, Steve Mennill.
FCA Representatives: Isla Jordan, OSWATCH member TBA
Business Representative: Valerie MacIntosh, Jim Cochrane
Carleton University Representative: TBA
- 5. After Four task group recommendations
Presented by Linda Hancock
Background
Following the AGM a Task Group was asked to meet and to make recommendations about the After 4 Program. In the 2010/2011 school year, 80 children were registered in the program. According to some, this was a manageable number at the firehall. During the registration process for the 2011/2012 school year, there was a power outage which created an issue. A number of residents were not able to register their children on-line. An interim solution was found and 113 children were registered. As of now, there are about 110 children actively participating in the After 4 Program.
Community Need for the Program
Even with 113 children registered for the 2011/2012 school year we had a waiting list (about 20). There appears to be a community need for this program and, therefore, we were tasked with exploring options for the 2012/2013 school year.
Options
As space is a consideration, we looked into other options. The best option seems to be renting additional space just across the street at St. Margaret Mary’s. This space is available during the time that we would need it. Even with the cost of this additional space, the After 4 Program will still result in a budget surplus.
We initially discussed two options: 1) maintaining this year’s registered number – 110 with 85 children at the firehall and 25 children at St. Margaret Mary’s; and 2) expanding the number of registered to 135 – maintain the 110 at the firehall and add the 25 at St. Margaret Mary’s. After lengthy discussions and many emails back and forth, we agreed that 135 may not be a manageable number of children but 120 would be – so, 95 at the firehall and 25 at St. Margaret Mary’s.
Our Task Group clearly felt that we should try to provide as many spots as possible. It appears that there is a community need and that other options are limited. As such, we feel that we would be taking a giant step forward to helping support families in our community by offering 120 spots. We have been advertising 80 spots – so, this is a significant increase.
We had some discussion about what group of 25 would be at St. Margaret Mary’s. The option of having Sr. Kindergarten and Grade 1 children would likely work given the numbers (about 27 this year). Also – the option of having St. Margaret Mary’s as an additional “station” in an activity rotation was discussed. In the end, this will need to be dealt with by the Program Staff who are in the best position to make that decision.
Recommendation: OSCA registers up to 120 children for the After 4 Program for the 2012/2013 school year.
With thanks to volunteers who helped so far:
Ian Beck-MacNeil, Yvonne Coutts, Sarah Jane Fraser, Steve Mennill, Emilie Taman & Katie Black
And thanks to our staff who make the After 4 Program a success:
Deirdre, Dinos, Cathie & all the other Program Staff
MOTION: proposed by Linda Hancock and seconded by Katie Black that OSCA will accept 120 registrants in its 2012-13 After Four program. The youngest 25 registrants will be in a satellite program at St. Margaret Mary Church Hall. Registration for the program remains the same for this year.
Motion Carried
6. Partnership Agreement with the City
Michael has nothing to report as the City is still looking at OSCA revisions.
7. OSCAR Editor Search
The new editor has been appointed and it is Brendan McCoy.
8. OSCA Strategic Plan
A working group was formed to look at the existing strategic plan and decide whether to update or redo. Members are Linda Hancock, Michaela Tokarski, Ian Beck-MacNeil, Katie Black, Steve Mennill and Guy Souliere.
9. Committee Reports
Program Committee. Summer brochure comes out May 23 for summer camps and fitness programs at the Firehall. OSCA is using both gyms at Hopewell School and Southminster church this summer.
Special Events. New initiative on June 17 in Windsor Park – an Art Show, BBQ and concert.
Treasurer’s Report
– Steve Mennill explained OSCA’s finances to new board members and handed out the budget for 2012.
– There is a review engagement under way
OSWatch – Graham Deline, who could not attend the meeting, sent in a written report below:
OSWatch is currently involved in the following issues and activities:
- Infill
337 Sunnyside - re-zoning passed but there will be a site plan we could comment on
315/317 Riverdale - severance passed but neighbours still trying to negotiate changes
Rezoning: Colonel By area.
A new attempt to revive development on Bank St based on the 2003 Bank St Zoning Study
We may have to lobby to ensure that the changes to residential infill rezoning bylaws are implemented quickly
- OOS Traffic and safety issues, ie sidewalks
Monitor and lobby quick implementation of the OOS Traffic Study, especially the work on Sunnyside.
Ongoing study of poor sidewalks for Diane Holmes Sidewalk Summit.
- Lansdowne Park
Ongoing work on mitigating the impact of the redevelopment of Lansdowne on traffic and parking.
- Public Consultation
Participation in Public Advisory Committee (PAC) for redevelopment of Main Street in Old Ottawa East
Participation in Canal footbridge PAC.
- Planning Meeting
At a planning meeting we agreed to break down the issues facing the community into following areas. Everyone at the meeting agreed to help work on at least one of the issues we identified
- Residential Infill: Don Westwood, Anna Cuylits, John Callan, Lori Pope
- Commercial Infill: Gary Shechtman, John Callan
- Colonel By Rezoning Lydia Oak, Kathy Krywicki
- OOS Traffic Brian Tansey, Muthanna Subbaiah, Winnie Pietrykowski
- Sidewalks Brian Tansey, Kathy Krywicki
- Lansdowne Park Graham Deline, Brendan McCoy, Mary Martel-Cantelon, Winnie Pietrykowski, Brian Tansey
- Canal Footbridge Kathy Krywicki, Brian Tansey
- Farmers Market/Brewer Park Renee Saint-Arnaud-Watt
- Main Street Redevelopment Gary Shechtman
Other News
The proposed development at the Bank St Dairy Queen and surrounding building is not going ahead because the developer was not able to buy all of the land.
FCA – Isla Jordan was not at the meeting.
CCC – presently all information comes to Brendan McCoy – a new board member will have to take this over
ECOS – Met last week and will post a report shortly.
Website – Chris Solar gave the report. As Gwen is unwell, Kathy Krywicki is taking over the job of web editor.
10. Other business and Adjournment – no other business was proposed.
MOTION: proposed by Mike Lascelles and seconded by Mike Tokarski that the meeting be adjourned.
Motion carried
The meeting ended at 9:45pm