OSCA Board Meeting Minutes
Tuesday, December 13 , 2011
In Attendance: Steve Mennill, Deirdre McQuillan, Michael Jenkin, Anna Sundin, Brendan McCoy, Lisa Drouillard, Greg Zador, Greg Strahl, Valerie MacIntosh,
Absent: Gwen Gall, Isla Jordan, Kendall McQueen, David Law, Milicia Naumann, Michaela Tokarski, Mike Lascelles, Graham Deline,
Guests: David Chernushenko,
Agenda
- Approval of Agenda, Minutes of September 2011 and November 15, 2011 board meeting
- President’s Report
- Councillor Chernushenko’s Report
- Lobbyist Registry
- OSCA licenced events
- Surplus on OSCA Special Events
- OSCA Insurance
- Email aliases for committee chairs
- OSCA strategic Plan
- Committee reports
- Other business and adjournment
- Approval of Agenda and Minutes
MOTION:
Proposed by Greg Strahl and seconded by Greg Zador that the agenda be adopted with the following change, #6 be postponed until January board meeting.
Motion carried
MOTION on September 2011 minutes:
Minutes will be voted on in January 2012 after Michael Jenkin adds an item on the City Budget.
MOTION on November 2011 minutes:
Proposed by Steve Mennill and seconded by Brendan McCoy that the November 2011 minutes be approved with changes made to In attendance, Absent and Guests.
Motion Carried
- President’s Report
ED search – An ad will be placed in the Glebe Report. Charity Village, Monster and Workopolis.
MOTION: proposed by Lisa Drouillard and seconded by Greg Zador the hiring committee for new OSCA ED by given a budget of up to $1,500.
Motion Carried
City Partnership – Michael met with Leo Morrissette 2 weeks ago and he said OSCA would have a copy of the agreement for discussion shortly.
-
Councillor Chernushenko’s Report
West Coast Video – awaiting results of engineers study.
9 Rosedale – heritage designation application has been made
Wish List for spending on local parks – bring to David in January
Decision Items
- Lobbyist Registry
Not discussed.
Information Items
- OSCA Licenced Events
The board agreed that OSCA will always ensure that all liquor licencinfg requirements are met by emphasizing the need for a licence for each room in which liquor is served and that adequate volunteers are engaged to enforce licence provisions, eg no liquor in public areas of the building.
- Surplus on OSCA Special Events
Deferred to January 2012 board meeting.
7. OSCA Insurance
OSCA Property insurance. Greg Strahl has secured a policy from Palladium for $750 which is less than Halpenny quoted.
MOTION: proposed by Steve Mennill and seconded by Lisa Drouillard that OSCA buy property insurance from Palladium for $750.
Motion Carried – Greg Strahl abstained from voting.
- Email Aliases for OSCA committee chairs
The board agreed that it was ok for committee chairs to have email aliases.
- OSCA Strategic Plan
Lisa Drouillard will bring the task list from last year’s plan to the January board meeting.
- Committee Reports
Special Events – Lisa amended the budget for Sirens concert to include glasses and poster design.
MOTION: proposed by Lisa Drouillard and seconded by Steve Mennill that the amended budget of Revenue $2,500 and Expenses (after OSCA 20%_) of $2,475.
Motion Carried
OSCAR – Mary Anne unable to attend meeting.
Programs – agreed to allow OSCA staff to use Cardio Fitness room for free. A committee is to be set up to take an overall look at the Pottery Studio.
Finance – Steve will bring the budget for 2012 to the January board meeting.
Finance – 2012 budget will show the Cardio Fitness Centre separately. Steve to present in December
Library:
OSWATCH:
3 Grosvenor – owner to liaise with City on sidewalk
315 Riverdale – developer looking for a variance – many neighbours came to OSWATCH meeting to discuss.
337 Sunnyside – will be on the January board agenda
ECOS -
FCA -
-
- Other business and Adjournment
MOTION: proposed by Steve Mennill and seconded by Lisa Drouillard that the meeting be adjourned.
Motion carried
The meeting ended at 9:35 pm