Old Ottawa South

Tuesday, September 21, 2010

In Attendance: Brendan McCoy, Steve Mennill, Deirdre McQuillan, Mary Anne Thompson, Donna Lordon, Geoff Murphy, Anna Sundin, Peter Reinecke, Clive Doucet, Michael Jenkin, Marianne Keyes, Graham Deline, Gwen Gall, Isla Jordan, Kendall McQueen, Michaela Tokarski, John Calvert, Michael Dobbin, David Law, Brenda Lee, Jim Steel, Lisa Drouillard

Absent: Greg Strahl,

Guests: Isabel Metcalfe, Bob Brocklebank, Lorne Raclis, Brian Tansey, Rhys Priddle

Agenda

Preliminary Items

1. Approval of Agenda, Minutes of June 15, 2010 board meeting

2. President’s Report

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  3. Briefing of new board members, David Law

Decision Items

4. Executive Director’s Performance Review and Salary (in camera)

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  5. Main Street Bridge Access
  6. Future of our Charitable Trust
  7. Money for OSWATCH
  8. Lansdowne Park
  9. Tree Planting – Rhys Priddle
  10. Budget for 21CLUB on November 6

10A. Program Committee funds

Information Items

11. New Board members – process to follow

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  12. Art Project for Firehall – open house Tuesday, September 28, 5 to 7
  13. Committee Reports
  14. Other business and adjournment

1. Approval of Agenda and Minutes –

MOTION: Proposed by Lisa Drouillard and seconded by Jim Steel that the Agenda be adopted with the addition of a decision item for Program Funds.

Motion carried

MOTION: Proposed by Graham Deline and seconded by Michaela Tokarski that the June 15, 2010 OSCA minutes be adopted

Motion carried

2. President’s Report

• Michael mailed the governance document to the City in June, had an email reply in August saying that discussions will start in the Fall. Michael will follow up the City.

• Renovation – the deficiencies are still being done. Michael will speak to Phil Piazza about any leftover monies and what they can be used for.

• There will be an All Candidates meeting held jointly by OSCA, GCA and OOE on October 7 at Glebe Collegiate. The board discussed the 4 questions that will be asked by the community associations.

3. Briefing of OSCA Board members – David Law

1. The Board is accountable to the membership. The Board must obey and enforce the bylaws, including the mandate and rules in the bylaws.

2. The Board's job is to oversee, not manage the organization. We have a manager, Deirdre. (however, the President is appointed, through the bylaws, to be the CEO and Deirdre reports to him. So essentially, the President is a Board member with a managerial function).

3. Not-for-profit (NFP) Board members must be duly diligent in the exercise of their duty. They must ask questions, raise flags and attend meetings. You have good ideas and suggestions too, but please keep in mind that staff are heavily burdened. Your good ideas may become your hard work, if you want them to bear fruit.

4. If a Board member has a particular area of expertise, she is expected to offer a higher level of attention and advice there. If you know something about finance, you may want to contribute there; Board members with knowledge about construction were helpful on the Firehall project, and so on).

5. Our discussions should be civil and it is best practice that what is said in a meeting, go no further. People will be more frank, if they feel they can trust fellow Board members not repeat elsewhere, things said at the Board.

6. We are not bound by Cabinet solidarity, exactly, but we should try to have our differences in the meeting and when a decision is made, come out with a united front.

In addition to what I said in the meeting, I will offer this: OSCA is a private organization with a public interest (note the material John Calvert circulated this morning). We are accountable to our members once a year (at the Annual General Meeting) and to our own consciences, and the rules, the rest of the year.

3A. Councillor Doucet’s Report

Lansdowne Park is the big issue Clive is dealing with. If elected Mayor, he hopes to kill the project at Lansdowne.

Decision Items

4. Executive Director’s Performance Review and Salary (in camera)

MOTION: Proposed by Michael Jenkin and secnded by David Law

1. That the Executive Director's remuneration be increased:
By 2% for the period Sept 1, 2009 through August 31, 2010 and paid retroactively; and
By 2% effective September 1, 2010.

2. In addition and in recognition of Deirdre McQuillan's outstanding performance in executing the transition from and to the Firehall, that the Executive Director shall be paid a special bonus in the amount of one thousand dollars ($1,000.00).
Motion Carried

5. Main Street Bridge Access

MOTION: Proposed by John Calvert and seconded by David Law that Whereas the City of Ottawa plans to undertake a significant rehabilitation & upgrade of the McIlraith bridge in 2011; and

Whereas this bridge is an important link for pedestrians and cyclists across the Rideau River, between communities, to the transitway, to the Riverside Hospital and to other cycling and recreation paths; and

Whereas there are no direct links (stairs/ramps) from this bridge to the Rideau River Western Pathway (pathway on north bank) and Rideau River Eastern Pathway (pathway on the south bank); and

Whereas the existing link between this bridge and the Western Pathway requires a roadway detour of over 500m to avoid a one-way off ramp from Main St to Rideau River Drive, no-left-turn prohibition on Main St northbound at Toronto St and grade separation between Main St and Bullock Avenue; and

Whereas the existing link between this bridge and the Eastern Pathway requires a roadway detour of over 500m around a cloverleaf intersection and across Riverside Drive, a major regional road; and

Whereas the next available bridge at Bank St which has at-grade direct links with the Western and Eastern Pathways is approximately 1.4kms away which would result in a round-trip of 2.8kms;

Therefore the OSCA requests and recommends that the City of Ottawa construct stairs or ramps (as deem appropriate) providing direct pedestrian and cyclist access from the McIlraith Bridge to the Rideau River Western Pathway and Eastern Pathway as part of the planned rehabilitation and upgrade work the be carried our on this bridge in 2011. In the case of stairs this should include as standard a groove or rail to allow for easy dismounted rolling of a bicycle up & down the stairs, e.g. not require actual carrying of the full weight of the bicycle.

Motion Carried

6. Future of our Charitable Trust

Treasurer Steve Mennill spoke with Canadian Reveue Agency (CRA) about changing the purpose of the trust from the Firehall Redevelopment to another purpose.

Motion: proposed by Lisa Drouillard and seconded by Graham Deline that OSCA consider changing the purpose of the Charitable Trust.

Motion Carried

7. Money for OSWATCH

MOTION: Proposed by Brendan McCoy and seconded by Gwen Gall that OSCA will appeal the Lansdowne rezoning to the OMB in conjunction with the Glebe BIA and the Glebe Community Association, to be funded by the OSWATCH reserve.

Motion Carried – 2 people opposed, 1 person abstained

Lansdowne Park

9. Tree Planting – Rhys Priddle

Rhys Priddle on behalf of the neighbourhood tree planting group asked OSCA for money.

MOTION: proposed by David Law and seconded by Donna Lorden that OSCA give $250 to cover tree planting expenses – this money to come out of ECOS fund.

Motion Carried

10. Budget for 21 CLUB on November 6

MOTION: proposed by Kendall McQueen and seconded by Brendan McCoy that the budget presented for Revenues of $7,200 and Expenses of $6973.85 (excluding Bar purchses and sales) be approved by OSCA.

Motion Carried

10A. Money for Program Committee

MOTION: proposed by Anna Sundin and seconded by Donna Lorden that $100,000 of OSCA’s reserves by designated as a reserve for possible setting up of Fitness Room in the Firehall basement. This money not to be spent on anything else until a decision is made on the Fitness Room use – this decision to be made in Spring, 2010.

Motion Carried

11. New Board members – process to follow

This item will be on the October board agenda. The board agreed to hold a planning session at the November meeting and present the budget for 2011 at the December meeting. Graham Deline, Lisa Drouillard and Kendall McQueen will meet to organize the planning session.

12. Art Project for Firehall

There will be an Open House on Tuesday, September 28 from 5:30 to 7:30 pm.

Information Items

13. Committee Reports

• Website:
• Special Events: Community Open House, Sunday September 21 from 2 to 5 pm. Fall Fest – Sunday, October 24, 11 to 2 pm. Shop your Local Talent, November 21.
• Library:
• Program:
• OSWATCH: September 28 – Brownfield Meeting from 7:15 to 9:15.
• OSCAR – a 60 page issue this month
• FCA/CCC
• Finance
• ECOS – Mike Lascelles will come to the October meeting to represent ECOS.

9. Other Business and Adjournment

MOTION: proposed by David Law and seconded by Graham Deline that Michael Jenkin write a letter to Clive thanking him for all his efforts on our behalf.

Motion Carried

Adjournment

MOTION: proposed by David Law and seconded by Jim Steel that the meeting be adjourned.

Motion carried

The meeting ended at 10:55 pm