Old Ottawa South Community Association

OSCA Board Meeting Minutes

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Tuesday, June 19th, 2017 
7:30 pm. The Firehall

In Attendance: Lise Beutel, Lizane Castonguay, Caroline Clark, Linda Hancock, Andy McArthy, Steve Mennill, Emilie Taman, Michaela Tokarski, Brian Ure, Erik Van Der Torre, Richard Slowikowski, Kelly Campbell (arrived 8:15),

Regrets: Ahmed Elsayed, Ilia Fabbri, Christine Franklin, Connie Gunn, Michael Jenkin, Janet Jull, Michelle Nguyen, Evan Pilkington

Guests: Councilor Chernushenko, Brendan McCoy (OSCAR editor), Anna Cuylits, Lydia Oak, Jamie Brougham

 

  1. Welcome
  2. Treasurer position

Motion to approve the appointment of Caroline Clark to the position of Treasurer. Proposed by Steve Mennill and seconded by Linda Hancock. All in favour.

3.Approval of Agenda

Motion to approve the agenda. Proposed by Erik Van Der Torre and seconded by Lizane Castonguay. All in favour. Motion passed with no changes.

4.Approval of May Minutes

Motion was not brought forward as minutes had not been circulated in advance of this meeting. May minutes to be reviewed in September.

5.Councilor’s report - David Chernushenko

              Western Rideau River Pathway – A tender went out on the final design and the contract has been awarded. The work should be finished this season.

OC Transpo – Routes have been updated. #1 is now #6. Confederation line will be #1 and current O-Train will be #2.

Heritage Inventory – City staff have been looking at buildings with a heritage value and are creating an inventory. Letters have been sent to relevant properties. This is not the same as a full heritage designation. There was a discussion about why this is being undertaken as the notices sent to relevant properties indicated that no tax implications, and no restrictions on building/renovation are expected.

Environment Committee – The City’s Environment Committee passed the urban forestry management plan earlier today, as a start in creating a series of tools of the status of the city’s tree canopy. The first concrete project will be to review the tree protection by-laws.

Rideau River Lane - Residents of Rideau River Drive are frustrated by the proposed re-naming of their street. Councilor Chernushenko will not be getting involved in this issue. Residents will have the opportunity to submit input into the new name of the street.

Questions:

A question as to whether some people did raise the issue of the farmer’s market coming back to Brewer during the Brewer Park public consultation was posed. The Councilor agreed that it was likely raised and thus OSCA’s April minutes should be updated to reflect that.

A question was raised about whether the swans are coming out soon as they have not yet been released. The Councilor reported that they should be out shortly.

6.Finance report – Emilie Taman

A4 is coming on board. Summer camps as well. No big red flags at this point. Any questions should be directed to Christy.

7.Executive Report – Emilie Taman

Media Communication

What is the framework by which we make decisions whether or not to engage in the media?

A good discussion was had around this. Some of the perspectives raised included:

  • There can be a difficulty in gauging what the community at large actually thinks as sometimes we have a vocal minority.
  • Who would speak? Chairs could speak to their areas, and the President/Executive Director could be spokespeople where they feel well informed.
  • With respect to the CDP, it might be helpful to have a media strategy around it.
  • We might actually gain more perspectives from engaging with the media – people might hear us speak and then reach out to us.
  • Does it enhance the social benefit of the community?
  • Can we speak to the issue?
  • Broader issues outside our community sometimes will have great impact on our community so we might still want to weigh in on those?

Emilie to review existing document Brendan spoke of and come back to the board with a proposed framework/set of questions to ask before engaging in a media request.

Southminster Renovation

What is the update on Southminster?

A good discussion was had around this with input from guests. Michael Jenkin and Emilie Taman met with Anna Cuylits and Lydia Oak to discuss this prior to this meeting.

A group has been established called Development Watch Southminster. This group would like to know if OSCA is going to weigh in either for or against this development. Their concerns include the height and the sightlines of the church. Anna who represented DWS mentioned that DWS attaches a great deal of significance to the development not being higher than the church as the application is out for the church to become a heritage property. The meeting for that is August 4th. The trees are extremely close to the property edge and are likely to not make it through the development. DWS is not opposed to a development the same height as the church, but the proposed roofline will stick out above the church.

Steve Mennill spoke for OSCA’s Planning & Zoning Committee (PZC) which believes OSCA shouldn’t take a formal position with the city either for or against this development. PZC believes the formation of DWS is a positive thing as they can represent their position more formally to the city which may lead to taking a position at the OMB and that will likely go to a hearing which is also a good thing. This would be several months from now – maybe a year from now – and the board may decide then that they want to or don’t want to support that group financially at that time once we better know their formal position on the development and what they’re trying to achieve.

Mr. Mennill also proposed some ideas to assist DWS in advocating their position. He mentioned that the building will be subject to Site Plan Control which will allow the city to have an agreement with the developer which might allow them to stipulate things such as the location of balconies, the choice of materials, whether windows are opaque or fully transparent and the glazing of windows, how terraced the back of the building will be, whether a visual screen between the pool across the street and the balconies will occur etc. The DWS group could advocate to the city about this which also governs onsite laneways and parking on the site and how it’s configured.

Steve has reached out to the planning committee for a liaison with the group who is not affiliated with Southminster in any way and is optimistic one will come forward.  

8.Committee reports and decision items

  1. Communications Committee – Brendan McCoy

Brendan, Chris, Becca, Kathy are moving forward with the website and are acting as the communications committee without a Board Member. If there is a board member who could take this on, that would be helpful.

  1. Planning and Zoning – Steve Mennill

There are no further updates from Planning & Zoning beyond the above.             

  1. Program Committee – Lizane Castonguay

Next meeting is September 12th and we will know better who is part of the committee and at that time we’ll try to get 3 or 4 priorities for the year.

Throughout the summer Christy will be working on the episodic programming. We are looking for more volunteers for various issues. If anyone would like to help, please let Lizane/Michaela know. Discussion about FFC survey results.

  1. Special Events Committee – Emilie Taman

Brewer Park Art Show – A new staff member is working on this. Should it be on the same day as the porch sale? A good discussion was had about this and the recommendation is to try to find a different day for the Art show/BBQ as issues of rain, the different demographics for each event, and the idea of taking too much time for families on the one day if ideas were combined. Should it be in the evening? Is another question. Concerns about the viability of merging – can we find another date? July/Aug better. Brendan needs to know 48 hours from now.

  1. Traffic and Safety – Brian Ure

Committee is very pleased about the bike safety rally and rodeo on June 11th. There were about 130 or so attendees. The plan is to do this again next year.

Green Dreamers – The group has been really active. Wednesday and Saturday mornings there is a steady crew working on the neighbourhood. Residents have been offering to split their plants with the Green Dreamers so this has been helpful.

Minutes – The Traffic and Safety Committee asked that the committee minutes and board minutes be posted on the website. The Board members believe that both are once they are approved.

Community – Pedestrian and Cycling access to Colonel By. Ian and David have asked that we survey around this to get a better sense of what the community wants.

Hopewell – Erik Van Der Torre – Ian Grabina’s office came to the parent council meeting to speak to the traffic issues around Hopewell. The South side of Hopewell between the last house and Bank Street will become a no parking and no stopping zone from 8am – 9am and between 3pm – 4pm as this is area is very dangerous, particularly in winter. The school will be suggesting that parents who have to drive students in grades 4 and up drop them off on Glen instead of Hopewell. The bus loading zone on Sunnyside signage is grandfathered and may be changed at some point to no parking again for safety (particularly in winter where buses are dropping kids off who have to go over a snowbank from the plow). A 2nd assessment of Belmont and Bank will be done likely in September.

Bank Street lights assessment – Erik Van Der Torre - The Traffic and Safety Committee is going to review the operation of the lights down Bank St. from a pedestrian safety/consistency point of view and provide this information to the City. Kelly Campbell raised the issue of the intersections of – Riverdale and Sunnyside and Riverdale and Belmont – lights are not switching. Traffic and Safety is now aware of this issue.

9.Other

  1. Info night for parents around drugs and alcohol – Erik Van Der Torre – Ottawa Public Health is on board and Erik/Hopewell are working to put this on in the fall. Safe and Caring Committee is coming up with a speaker series throughout the year for Emotional Coaching, Internet Safety and Alcohol/Drug use.
  2. Businesses – Erik Van Der TorreErik has been speaking with Hair Republic and Alteriors business owners re: engaging the business community. In a meeting today, they had 7 business owners who discussed another push towards a BIA, and their desire to do something additional, unified, organized thing during the porch sale.
  3. OSCAR – Brendan McCoy

The next deadline for submissions to the OSCAR for the September paper is August 18th.

10.Adjournment – Emilie Taman

Motion to adjourn the meeting. Proposed by Caroline Clark and seconded by Lizane Castonguay. All in favour.


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